NOTE: When club elections come up, you may be considering running for
a position as club officer. Here are the descriptions of all the officer
roles for your perusal. (Thanks to Toast of Tysons VPE, Distinguished Toastmaster
Sam Connor, for the electronic version of this information!)
President
The President serves as the Club's chief executive officer, responsible
for general supervision and operation of the Club. The President presides
at Club meetings and directs the Club in a way which meets the educational
growth and leadership needs of members. In cooperation with the Executive
team, the President establishes
long-term and short-term plans for Club growth.
Vice President Education
The Vice President Education is responsible for planning successful Club
meetings so that each member has the opportunity to achieve his or her
educational goals. The Vice-President Education directs planning, organization,
and implementation of the communication and Leadership Program, Speechcraft,
and other educational programs. The Vice President Education schedules
speeches, signs Communication and Leadership Program manuals, updates
Member Program Progress Charts, reports educational program completions
promptly to World Headquarters, and coordinates recognition of member
achievement. S/He is the second-highest ranking Club officer, presiding
at Club and Executive Committee meetings in the absence of the President.
The Vice President Education ensures that each new member receives orientation
to the Toastmasters educational program, including assignment of mentors.
Vice President Membership
The Vice President Membership plans, organizes, and implements a continuous
marketing effort which ensures the Club maintains or exceeds a charter
membership level of 20. The Vice President Membership works with groups
inside and outside of Toastmasters to promote Club membership and membership
retention. In coordination with the Club Treasurer and Secretary, s/he
is responsible for promptly submitting to World Headquarters the Club's
semiannual membership report (including membership list and dues payment)
by the appropriate deadlines. The Vice President Membership also provides
for recognition of Toastmasters to contribute to the increase of membership
in Toastmasters International, and s/he maintains an accurate membership
roster and attendance records in conjunction with the Club Secretary.
S/He also serves as chairman of the Club Membership Committee and is the
third-ranking officer in the Club.
Vice President Public Relations
The Vice-President Public Relations develops, implements, and administers
a program that maintains a positive image of Toastmasters for all members,
guests, and the general public. S/He is responsible for internal and external
public relations for the Club, including, but not limited to: preparing
and distributing news releases regarding Club activities; publicizing
Club events; working with Club officers to develop literature about the
Club; representing the Club with the media. The Vice President Public
Relations works with the Club bulletin editor, serves as chairman of the
Public Relations Committee, and is the fourth-ranking Club officer.
Secretary
The Secretary is responsible for all Club records, correspondence, and
publication of the monthly Club Bulletin. S/He is the custodian of the
Club Constitution and Bylaws and all other official Club documents. The
Secretary submits updated membership and officer records to World Headquarters,
prepares and mails orders for Toastmasters supplies, and, in conjunction
with the Vice-President Membership, submits all applications for new,
transfer, and reinstated members to World Headquarters. S/He records and
reads minutes of Club meetings and Executive Committee meetings. The Secretary
is the fifth-ranking Club Officer.
Treasurer
The Treasurer is responsible for the development and execution of financial
policies, procedures, audits, and controls. The Treasurer receives and
disburses funds in payment of all obligations, and develops and recommends
a budget to the Club Executive Committee. S/He also notifies members of
dues payable and collects the dues. Along with the Vice President Membership
and Club Secretary, the Treasurer ensures semiannual membership reports,
dues, and membership roster are mailed to World Headquarters and received
there by the appropriate deadlines. The Treasurer is the sixth-ranking
Club officer.
Sergeant at Arms
The Sergeant at Arms serves as master host and makes the proper physical
arrangements for all Club meetings. S/He coordinates with the Vice President
Public Relations and Vice President Membership to ensure that each member
and guest is welcomed at Club meetings. The Sergeant at Arms is responsible
for the orderly conduct of the Club meeting, including: arranging meal
service if necessary, arranging meeting room layout, setting out materials
and equipment, collecting ballots, tallying votes, controlling Club property
between meetings. The Sergeant at Arms is the seventh-ranking Club officer.